Free Printable Event Schedule Template

Here is a free printable event schedule template:

[Event Name]
[Date of Event]

Time Activity Location Notes

8:00 am Registration Opens Main Hall

8:30 am Opening Session Auditorium

               Speaker: [Name]
               Topic: [Topic]

9:30 am Coffee Break Lobby Area

9:45 am Workshop Session 1 Room 101

              Topic: [Topic]
              Speaker: [Name]

10:45 am Workshop Session 2 Room 102

               Topic: [Topic]
              Speaker: [Name]

12:00 pm Lunch (provided) Ballroom

1:00 pm Workshop Session 3 Room 101

               Topic: [Topic]
              Speaker: [Name]

2:00 pm Workshop Session 4 Room 102

             Topic: [Topic]              
             Speaker: [Name]

3:00 pm Closing Remarks Auditorium

             Speaker: [Name]

3:30 pm Event concludes


  • Include event name and date at the top
  • List the time, activity, location and any notes in columns
  • Use bold font for headings and session titles
  • Allow buffer time between sessions
  • Include registration, breaks, meals and closing remarks
  • Note any room changes or special details
  • Save template and update for future events

When printing:

  • Print double-sided on 8.5″ x 11″ paper
  • Create program booklets by folding pages in half
  • Provide copies for speakers, volunteers and attendees
  • Attach any supporting documents or handouts

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